Methods for Improving your Planning Process

Methods for Improving your Planning Process


1. Evaluate and account for

  • Make a list of all recurring activities by allocating a time frame over the week (e.g. emails, telephone... 2 H/ dX 5d = 10 H - or the weekly service meeting: 3 H per week + preparation time and follow-up...).
  • Be exhaustive, count everything that can be counted. Have you counted, for example, the time spent tidying up or the coffee break (the importance of relationships) or "monitoring" your company? If not, add it.

So you have the must-have time and the available time.

  • Budget for the unexpected (unplanned and non-recurring tasks): around 30% to 40% of your total working time. Note that processing emails are not a contingency. On the other hand, when you read them, you may discover a real contingency.

2. Prioritise

EVERY WEEK, at the same time, to create a ritual (e.g. every Friday at 9 am),

  • Add the important activities (high added value) that you have to do in the week, always with a time budget.
  • If you have not been able to delegate them, add the lower value-added but urgent actions.
  • How much time do you have left to anticipate longer-term actions?

3. Arbitrate

  • Block the time slots for the work sessions in the diary, leaving 'free' slots for the unexpected. This is your only guide.
  • Learn to arbitrate between importance and urgency and above all to say NO.

4. Anticipate

  • Start every morning by visualising the day, readjusting it if necessary.